Event support and fees

The Office of Events and Special Programs is available to provide event coordination and assistance in a variety of ways. Please see our services offered and pricing structure below.

Please use the appropriate link to submit your request event support inquiries; the Office of Events and Special Programs will respond to your request shortly. For all other inquiries, please contact us at UNIVevents@vcu.edu.

Level I: Full–scale planning

Fee: $1700 and up

Type of events: Large meetings, dinners, receptions and conferences, charity events, or any other event with more than 200 people in attendance.

Services provided include, but are not limited to:

  • Venue coordination and site evaluations
  • Hotel accommodations
  • Vendor liaison
  • Assistance drafting text for invitations, programs, printed materials and sign coordination (printing and marketing materials may incur additional charges)
  • Volunteer coordination (if required)
  • Processing RSVPs and registrations
  • Complete on-site conference management
  • Budget tracking and full expenditure report at the conclusion of your event

Level II: Partial event planning coordination

Fee: $900 and up

Types of events: This includes all types of events, from meetings to conferences or black-tie charity events.

The Level II option is perfect for those organizations/departments or offices that may have already, or plan to, coordinate portions of their event, but would like a bit of additional assistance in order to bring everything together. This fee includes on-site, day-of assistance.

Day-of/on-site execution

Fee: $650

Note: Up to three staff members can assist with day-of execution, based on availability.

Event consultation

Fee: $450

This flat fee includes event consultation for up to five meetings (one hour each).